Bylaws

ARTICLE I: Name

ARTICLE II: The Purposes of NJSAOHN

ARTICLE III: Membership

  • Section 1. Classes of Membership
  • Section 2. Rights and Privileges
  • Section 3. Application for Membership
  • Section 4. Dues
  • Section 5. Forfeiture of Membership
  • Section 6. Disciplinary Action
  • Section 7. Reinstatement
  • Section 8. Access to Records

ARTICLE IV: Board of Directors

  • Section 1. Composition
  • Section 2. Duties
  • Section 3. Meetings
  • Section 4. Officers
  • Section 5. Terms of Office
  • Section 6. Vacancy in Office

ARTICLE V: Nominations and Elections

  • Section 1. Committee on Nominations
  • Section 2. Ballot
  • Section 3. Elections

ARTICLE VI: Meetings of Membership

  • Section 1. Annual Membership Meeting
  • Section 2. Special Membership Meetings
  • Section 3. Notices
  • Section 4. Quorum
  • Section 5. Meeting Business
  • Section 6. Official Record

ARTICLE VII: Committees

  • Section 1. Standing Committees
  • Section 2. AD Hoc Committees
  • Section 3. Committee Chairman
  • Section 4. EX-Officio Members
  • Section 5. Quorum

ARTICLE VIII: Official logo & Seal

ARTICLE IX: Parliamentary Authority

ARTICLE X: Indemnification

ARTICLE XI: Amendments

  • Section 1.
  • Section 2.
  • Section 3.
  • Section 4.

ARTICLE 1: NAME

The name of this chapter shall be the New Jersey State Association of Occupational Health Nurses, Inc. (NJSAOHN), a chapter of the American Association of Occupational Health Nurses (AAOHN) Inc.

ARTICLE II: PURPOSE

The purpose of NJSAOHN is to:

  1. Constitute the professional association of licensed nurses engaged in the practice of Occupational and Environmental health nursing;
  2. Promote and provide learning opportunities in occupational and environmental health for members;
  3. Maintain the integrity and character of the nursing profession;
  4. Develop and promote the scope of practice and standards for occupational and environmental health nurses and to improve population-focused nursing services;
  5. Promote the health and safety of workers and communities and support occupational and environmental health nursing practice through monitoring and influencing legislation and regulations;
  6. Provide a forum for networking and discussion of issues in the field of occupational and environmental health nursing;
  7. Stimulate occupational and environmental health nurse participation in all activities within NJSAOHN and its regions; and,
  8. Do within the limits of the law all things necessary, proper, incidental, suitable, useful, and conducive to complete the accomplishments of the foregoing purposes.

ARTICLE III: MEMBERSHIP

Section 1: Classes of Membership

  1. Active
    1. A licensed nurse currently engaged in occupational and environmental health impacting the health and well-being of worker populations.
    2. Active members shall have all rights and privileges of membership including voting, holding NJSAOHN office, serving on NJSAOHN committees or panels (e.g. CNE review panel).
    3. An active member may apply for inactive status if the member has temporarily left the field of occupational and environmental health due to hardship.
  2. Inactive
    1. A licensed nurse who temporarily changed their engagement in occupational and environmental health (e.g. hardship or employment status change).
    2. Inactive members will have voting rights and may serve on a committee or panel of the NJSAOHN but are not able to run for office.
    3. Inactive status must be renewed annually and may be maintained for a maximum of three years.
  3. Retired
    1. A previously active member; now retired but continues to be interested in occupational and environmental health and supports the purposes of NJSAOHN.
    2. Retired members have voting status in NJSAOHN, may hold an elected office and serve as a committee or panel member.
  4. Affiliate
    1. A licensed nurse not eligible for active status, but interested in the field of occupational and environmental health and the purposes of AAOHN.
    2. Individuals who are not licensed nurses but who are engaged in the field of occupational and environmental health or are interested in the purposes of NJSAOHN.
    3. Affiliate members have no voting privileges and cannot hold an office.
  5. Student
    1. A licensed nurse enrolled as a student in a program of study related to occupational and environmental health.
    2. A student in a nursing program with interest in occupational and environmental health.
    3. Student members have voting privileges but are not eligible to hold NJSAOHN office.

Section 2: Rights & Privileges

Active, Inactive, Retired, Affiliate and Student members who reside or work in the state must be a member of the chapter.

Section 3: Applications for Membership

Membership shall be granted by AAOHN. A written application submitted to the National Office is required for all classes of membership.

  1. Local, state and regional chapters shall have thirty (30) days to challenge a member.
  2. If a member’s application is challenged, the final review and approval shall be the sole and absolute discretion of the AAOHN Board of Directors.

Section 4: Dues

  1. Dues are revolving on a 12-month basis and collected by AAOHN.
  2. Each member shall send National Dues and Chapter Dues to AAOHN National Office.
  3. Chapter dues shall be sent by AAOHN to each chapter.
  4. The Board of Directors may change dues for all classes of membership and any change must be approved by a two-thirds vote of the Board of Directors.

Section 5: Forfeiture of Membership

Membership shall be automatically terminated:

  1. For not meeting membership criteria; or
  2. For non-payment of dues.

Section 6: Disciplinary Action

  1. The Board of Directors may censure, suspend, expel, or otherwise discipline any member of NJSAOHN for violation of the Code of Ethics, the purposes of NJSAOHN, these bylaws, or other causes deemed sufficient by the Board of Directors.
  2. Disciplinary Procedures
    1. The member shall receive 30 days’ prior written notice of proposed expulsion, suspension, or termination and the reasons therefore sent by certified mail.
    2. The member shall have an opportunity to be heard, orally or in writing, not less than five days before the effective date of action, by the Board of Directors
    3. Any disciplinary action shall require a two-thirds vote of the Board of Directors.

Section 7: Reinstatement

A former member who forfeited membership may be reinstated by applying as a new member, paying the current dues, and meeting the requirements then in force.

Section 8: Access to Records

Consistent with legal requirements, a member may inspect the books and records of NJSAOHN for any proper purpose within 30 days of request to the President of the NJSAOHN.

ARTICLE IV: NJSAOHN BOARD OF DIRECTORS

Section 1: Composition

The Board of Directors shall be comprised of the elected Officers and elected Directors.

Section 2: Duties

The duties of the Board of Directors shall be to:

  1. Establish mission and goals;
  2. Ensure that the organization is both effective and prudent in accomplishing organizational goals;
  3. Transact the general business and affairs;
  4. Adopt an annual budget;
  5. Designate the place of deposit for money;
  6. Provide bond for any person handling funds;
  7. Provide for an independent review by an external party of the books and records of this chapter;
  8. Recommend to membership any proposed changes in State dues structure;
  9. Fill any vacancy, except that of the President, by ballot vote;
  10. Fill any vacancy on the Nominating Committee;
  11. Approve presidential appointments;
  12. Appoint election Tellers and Chairman of Tellers for paper balloting;
  13. Process all complaints or requests and Membership appeals;
  14. Initiate proceedings for the removal of an officer for misconduct or neglect of duty in office using due process procedures as outlined in Robert’s Rules of Order Newly Revised or the corporate code of an incorporated chapter;
  15. Establish advisory councils if and when deemed necessary;
  16. Determine time and place for annual meeting;
  17. Adopt the necessary standing rules and policies to implement these bylaws.
  18. Select and recommend to the President a firm to conduct electronic balloting for the organization as needed.
  19. Establish and approve geographic boundaries of regions;
  20. Determine the time and place of NJSAOHN and Board of Directors meetings;

Section 3: Meetings

  1. Regular meetings of the Board of Directors shall be held at least annually.
  2. Notices of all regular meetings of the Board of Directors shall be electronically transmitted at least five (5) days prior to the date of the meeting.
  3. Special Meetings of the Board of Directors:
    1. May be called by the President;
    2. Shall be called by the President upon written request of eight (8) members of the Board of Directors;
    3. May be held with at least twenty-four (24) hours prior notice.
  4. D. Meetings may be conducted through the use of any means of communication by which any or all Directors participating may simultaneously hear each other during the meeting.
    1. A Director participating in a meeting by this means is deemed to be present in person at the meeting.
    2. A report of any action taken shall be verified and made a part of the minutes of the next Board of Directors meeting.
  5. Quorum: Eight (8) members of the Board of Directors, including the President or President-elect, shall constitute a quorum at any meeting of the Board of Directors.

Section 4: Officers

  1. The officers shall be the President, President-elect, Treasurer, Recording Secretary, Corresponding Secretary, Membership Secretary, Directors and Nominations Committee.
  2. Duties: The duties shall be such as are implied by the respective titles except as otherwise stated in these bylaws and more specifically shall include the following:
    1. The President shall:
      1. be the chief elected officer, official representative of the NJSAHN and accountable for the integrity of the Board’s governance;
      2. perform duties as assigned by the bylaws and governance policies accepted by the Board of Directors;
      3. appoint, subject to the approval of the Board of Directors, standing and ad hoc committees;
      4. approve bills for payment, subject to limits prescribed by the Board of Directors;
      5. be an ex-officio member of all committees, except the Nominating Committee;
      6. submit a written report at the annual meeting;
      7. submit to the AAOHN office written reports as requested by AAOHN;
      8. cast a vote at Board meetings only to break a tie vote;
      9. notify AAOHN in writing of the election or change in officers within 30 days;
    2. The President-elect shall:
      1. automatically succeeds to the office of President after a two-year term or for the un-expired term in the event of a vacancy in that office;
      2. in the absence of the President, assume the duties of the President;
      3. assumes other duties assigned by the bylaws, governance policies or Board of directors;
      4. succeed to office of President in accordance with provisions in Section 7. A. in event of vacancy of that office;
    3. The Treasurer shall:
      1. receive and deposit all monies belonging to this chapter in a bank approved by the Board of Directors;
      2. keep itemized records of receipts and disbursements and book of accounts;
      3. pay by check all bills approved by the President;
      4. submit the books for an annual independent review by an external party appointed by the Board of Directors;
      5. submit an annual financial report to the annual meeting;
      6. serve as chairman of the finance committee;
      7. submit a written report at each meeting of the Board of Directors;
      8. Ensure any applicable taxes are paid;
      9. file necessary paperwork to ensure on-going incorporation status of the organization;
    4. The Recording Secretary shall:
      1. be responsible for the integrity of the Board’s documents.
      2. be responsible for the preparation of the minutes for all NJSAOHN Board of Directors meetings;
      3. maintain a copy of the bylaws in the minutes book;
      4. be the custodian of all records and property, except that which is specifically assigned to others;
    5. The Corresponding Secretary shall:
      1. conduct general business correspondence of the NJSAOHN
      2. provide ongoing communication to membership through written articles, on website, and promotion of membership activities via nursing publications;
      3. send notices of regular and special meetings of the Board of Directors at least thirty (30) days prior to the meeting.
      4. prepare any special notices to go forth with the call to the annual meeting.
    6. The Membership Secretary shall:
      1. serve as a liaison between NJSAOHN and AAOHN as it relates to members and membership
    7. The Directors shall:
      1. the Directors shall be six (6) Directors, two (2) elected from each region.
      2. to serve as a liaison with the NJSAOHN members and their educational needs
    8. Nominations Committee shall:
      1. facilitate the annual recruitment, nomination and election of NJSAOHN Officers and Board of Directors

Section 5: Terms of Office

  1. The term of office for Officers shall be two (2) years or until a successor has been elected and assumes office.
  2. The term of office for Directors shall be two (2) years or until their successors have been elected and assume office.
  3. The term of office shall begin on January 1 in the year after their election.
  4. No member shall hold more than one office at a time;
  5. No member of the Board of Directors may serve more than two (2) consecutive terms in the same office or as a Director.
  6. Any part of a term in excess of twelve (12) months for Officer or eighteen (18) months for Director shall be considered a term in deciding eligibility for election or re-election.
  7. If an Officer or Director shall become ineligible for office, the Officer or Director shall submit a resignation to the Board of Directors.
  8. Any Officer or Director may be removed from office for just cause by 2/3 vote of the Board of Directors.

Section 6: Vacancy in Office

  1. A vacancy in the office of President shall be filled by the President-elect.
  2. A vacancy in the office of President-elect will be filled by membership vote in the next election.
  3. A vacancy in the office of the Recording Secretary, Corresponding Secretary or Membership Secretary shall be filled by the Board of Directors with a vote by the Board of Directors.
  4. A vacancy in the office of Director shall be filled by the candidate from the same region who received the next highest number of votes in the most recent election. If there is no candidate eligible in accordance with this provision the vacancy shall be filled by vote of the Board of Directors with a member from the region where the vacancy occurred.

ARTICLE V: NOMINATIONS AND ELECTIONS

Section 1: Nominations Committee

The NJSAOHN Board of Directors shall provide oversight of the nominations and elections process according to policies and procedures.

  1. The Nominations Committee shall be comprised of three (3) members elected by NJSAOHN members.
  2. The Chairman shall be the member who receives the highest number of votes.
  3. Members shall serve two (2) years or until their successors are elected and shall not be eligible for immediate re-election.
  4. Should a member of the Nominations Committee become a nominee for office, that person shall resign from the Nominations Committee.
  5. A vacancy on the Nominations Committee shall be filled by:
    1. The candidate who received the next highest number of votes in the most recent election;
  6. In the event there are no qualified nominees submitted, the Election Committee shall secure nominees as necessary.
  7. All rejected nominees shall have the right of appeal to the Election Committee.
  8. In the event a nominee shall become ineligible for office, the nominee shall withdraw their name as a nominee and notify the Election Committee of such withdrawal.

Section 2: Ballot

  1. Names of all qualified nominees shall be placed on the ballot.
  2. No member shall be a candidate for more than one (1) position.
  3. In the event that a member is nominated and qualifies for more than one (1) position, the member shall select a position.
  4. The ballot shall be prepared by the Election Committee and approved by the Board of Directors.
    1. In the even numbered years the following positions will be on the ballot:
      1. President elect
      2. Recording Secretary
      3. Membership Secretary
      4. One director from each region
      5. 2 members for Nominations Committee
    2. In the odd number years the following positions will be on the ballot:
      1. Treasurer
      2. Corresponding Secretary
      3. One director from each region
      4. 1 member for the Nominations Committee

Section 3: Elections

  1. Elections shall be established by the Board of Directors.
  2. The ballot shall be prepared by the Election Committee and approved by the Board of Directors.
  3. Method for voting will be by paper or electronic ballots as determined by the NJSAOHN Board of Directors.
  4. Vote Requirement: A plurality vote shall elect. In the event of a tie, a decision shall be determined by the Chair of the Election Committee.
  5. The ballots/results of balloting shall be retained for three (3) months.
  6. A “Call for Nominations” will be sent to all NJSAOHN voting members by any means available and at least 90 days prior to the annual meeting every year.
  7. The Nominating Committee will create a slate of candidates, and when applicable will submit the slate to the firm conducting the election electronically.
  8. For electronic balloting the Membership Chair or the President will submit an official roster of members eligible to vote to the firm conducting the election, or to the chair of tellers in the case of paper balloting, not later than 90 days prior to the annual meeting.
  9. The ballot, together with a biographical sketch of each nominee, shall be issued to each voting member by any means available including electronic balloting, at least fifty (50) days prior to the annual meeting. Instructions for voting shall be sent with each ballot.
    1. The position of the names on the ballot shall be determined by lot.
    2. Members have the right to cast write-in votes for other eligible persons, provided they meet the qualifications and a written consent to serve has been obtained.
    3. The marked ballot shall be returned to the chairman of tellers, or in the case of electronic voting to the firm conducting the election no later than twenty (20) days prior to the annual meeting.
    4. A tie vote in an electronic election will be broken by lot by the firm conducting the election.
  10. Tellers are required for paper ballot elections only. The chairman of tellers shall be selected by the Board of Directors at their fall meeting. The chairman of tellers will select two NJSAOHN members to serve as tellers.
    1. The ballots shall be counted prior to the annual meeting. Ballots that can be validated as current members of NJSAOHN shall be counted. The full report of the tellers shall be read at the annual meeting.
    2. The Chairman of Tellers is responsible to obtain a current voting member list.
    3. A plurality vote shall elect.
    4. A tie vote will be broken by lot by the Tellers.
    5. In the event of an unopposed ballot:
      1. A vote shall be obtained at the annual meeting by a two-thirds vote of the members present and voting.
      2. Member notification of such process will take place via email or mail 60 days prior to the annual meeting.
    6. Following the reading of the Tellers Report, the President shall declare the election.

ARTICLE VI: MEETINGS OF MEMBERSHIP

Section 1: Annual Business Meeting

There shall be an Annual Business Meeting, which shall be held each year at such time and place as determined by the Board of Directors.

  1. Cancellation of the Annual Business Meeting
    1. In the event of an emergency, the Board of Directors by two-thirds (2/3) vote may cancel the Annual Business Meeting.
    2. All members shall be mailed and/or electronically transmitted notification of the cancellation.

Section 2: Special Meetings

Special meeting may be called by the President and shall be called upon written request of three members of the Board of Directors or 10% of the membership.

The purpose of the meeting shall be made known to members prior to the meeting.

Section 3: Notices

Notices of all meetings of the membership shall be sent by any means available at least thirty (30) days before the date of the meeting to the membership.

Section 4: Quorum

At all meetings of the membership a simple majority of voting members present, including one officer who shall be the President or the President-elect, shall constitute a quorum.

Section 5: Meeting Business

  1. The only matters which may be voted on are those matters described in the notice of the meeting.
  2. New business may only be introduced if a simple majority of those present agree and approve the introduction of a new subject.

Section 6: Official Record

An official record of the meeting will be made.

ARTICLE VII: COMMITTEES

Section 1

Committees shall be established and appointed by the President with approval by the Board of Directors.

Section 1. Standing Committees

  1. There shall be the following standing committees:
    1. Scholarship Committee
    2. Governmental affairs
    3. Finance Committee
    4. Bylaws Committee
    5. Membership Committee
    6. Policy & Procedure Committee
    7. Other such standing committees established by the Board of Directors as deemed necessary
  2. Each committee shall consist of at least three (3) members.
  3. Detailed duties and procedures shall be as set down in the standing rules or policies and procedures.

Section 2. AD Hoc Committees

Ad Hoc committees may be appointed by the President as authorized by the general membership or the Board of Directors.

Section 3. Committee Chairman

The chairman of each committee shall:

  1. be a member of the Board of Directors
  2. be appointed by the President
  3. submit a written report at the annual NJSAOHN meeting
  4. shall deliver to their successor, within four (4) weeks, all books, papers, and property of NJSAOHN

Section 4. EX-Officio Members

The President shall be an ex-officio member of all committees except the Nominating Committee.

Section 5. Quorum

Quorum for any committee shall be a majority of the committee

ARTICLE VIII: OFFICIAL LOGO AND SEAL

The official logo and seal may be used or changed only upon approval of the Board of Directors.

ARTICLE IX: PARLIAMENTARY AUTHORITY

Robert’s Rules of Order Newly Revised shall govern the proceedings of the NJSAOHN, in all cases not provided for in these bylaws, standing rules, policies, or other legal requirements such as the New Jersey Non-Profit Corporation Code.

ARTICLE X: INDEMNIFICATION

The Association shall indemnify and save harmless Directors, Officers, employees, and agents to the maximum extent possible under the laws of the State of New Jersey. The provisions of New Jersey Nonprofit Corporation Code as this statute presently exists, or any corresponding sections of any future amended code, are incorporated by reference into these bylaws.

ARTICLE XI: AMENDMENTS

Section 1.

These bylaws may be amended, at any annual meeting or special meeting by a two-thirds (2/3) affirmative vote of the members present and voting, provided that the proposed amendments shall have been approved by the Board of Directors and sent to each voting member at least thirty (30) days in advance.

Section 2.

Any amendment to the NJSOHN bylaws adopted at any annual meeting or special meeting that directly relates to the business of this constituent chapter shall automatically and immediately effect the necessary amendments to these bylaws.

Section 3.

No bylaws shall be effective until approved by the Board of Directors of the American Association of Occupational Health Nurses (AAOHN), Inc.

Section 4.

Any amendment to these bylaws that directly relates to the business of the regions shall automatically and immediately effect the necessary amendments to the bylaws of the regions.

Events